Digital Tools to Transform the Employee Experience

15. April 2021 Posted by Dan Allen

Every successful company invests in customer experiences, but far fewer are making the kind of investments in employee experiences that truly matter. As companies add more and more applications to support their business and customers, employee experiences can be neglected — even though now the need has never been greater. Digital platforms and tools are an essential component of an effective business to employee (B2E) strategy.

An employee experience is the sum of interactions and exchanges an employee has within their company — both personally and organizationally. How an employee perceives his or her journey through all the touchpoints within the organization matters. A lot. Why? Because employees are the true drivers of your business and the better the employee experience, ultimately, the better the customer experience. A Gallup study found “that companies with highly engaged employees outperform their competitors by 147% in earnings per share,” and that highly engaged employees are energized through an exceptional digital workplace.

Businesses are also seeing a cultural shift with new norms and expectations from employees. Add to that the recent pandemic, which has accelerated the use of digital tools and driven the need for companies to invest in digital platforms like never before. As employee demands and outside pressures continually grow, companies can’t afford to ignore these expectations if they want to attract and retain talented employees and teams.

Employee portals are key to improving the overall employee experience. Whether it’s an employee searching for IT support documentation or taking an eLearning class online, these B2E portals offer the opportunity for businesses to radically improve the employee experience.

You first need to understand why your employees would be using intranet portals. Are portals used to collaborate with other employees, search for answers to common questions or just necessary for getting work done? Gaining insight from employee interactions creates a currency, based on the data collected, to improve outcomes for the employee and the business. Employee experiences should be treated with as much care and analysis as customer experiences, since your employee is just as important.

Then, you should decide what will deliver the most value for your employees and business. As an example, eLearning might be a high priority if you are introducing a new product line. Or, you may have an urgent need to introduce employee self-service portals to optimize resources, reduce wait times and increase productivity. Sometimes with existing systems applications and data, needed by many employees, can only be accessed by certain departments, hampering access and causing frustration. Regardless of the need, companies should focus on solving business problems while at the same time driving increased employee efficiencies and collaboration.

Remember, that improving the employee experience should also include personalization, when it adds specific value. You could enable a customizable employee homepage to surface crucial information that can be tailored to make it easier for employees to get their job done. You could also customize content by role, or position within the company, to ensure information is only accessible and relevant to that role’s daily tasks. Personalized training for employees can be added based on their specific role and set up to track their personal development journey. In a Forbes research study, 86% of employees said they would change jobs if it resulted in more opportunities for personal development. Investing in a more personalized approach increases employee satisfaction and could potentially improve employee retention for your top talent. Today, thanks to advanced DXP tools, personalization can easily be applied to all your employees for an enriched experience.

Ultimately the employee experience, good or bad, will continue to impact your customers and your business success. Harnessing the power of your DXP may be your single-most important tool to drive the improvements needed in today’s business environment. This added intelligence can help you construct a truly integrated platform that transforms the employee experience. The employee intranet and associated portals are the best way to drive more engagement, innovation and productivity.

Find out more about how HCL Digital Experience should be your intranet portal of choice.

HCL Connections v7 Is Here

1. Februar 2021 Posted by Dan Allen

Staying connected at work is more critical than ever. Speed and efficiency are paramount, and communication is more and more vital. You can’t afford to get this wrong. The latest version of HCL Connections is here and it helps teams and organizations overcome workplace challenges and helps create solutions better than ever before.   

HCL Connections v7 provides the structure to close information and communication gaps. It drives efficiencies for teams that are working remotely and enables employees to get project teams up and running more quickly, to interact more seamlessly with other team applications, and drastically reduce deployment and upgrade cycles. Connections keeps project teams connected, helps manage communication around strategy and shifting business focus. And it helps promote a strong sense of community for employees — especially important as we work through the last months of this global pandemic.  Unlike other collaboration platforms that require tiresome toggling between application silos, HCL Connections delivers an intuitive experience that delivers team content, news, conversations, and project tasks all in one place.  

HCL Connections v7 lets you deliver these innovations and more:  

  • Jumpstart your project teams and make success repeatable: get your teams up and running 80% faster with new, easy-to-use set-up Community wizard and templates built upon your best practices. Templates save time and help drive increased consistency that promotes successful results.  
  • Integrate the power of HCL Connections with Microsoft 365® eco-system: leverage the value of your Connections people-powered communities and content into your Microsoft applications. Readily access and share critical knowledge, conversations, and content in your communities. Make teamwork more seamless  built-in integration amplifies team communication, decision velocity, and productivity. Accelerate discovery and decision-making and remove boundaries with oneclick access to content, conversations, and expertise.  
  • Reduce IT costs and headaches with cloudnative supportdeploy powerful new features 90% faster with component pack and cloud native support. Deploying and upgrading is dramatically faster and easier with new component pack installation scripts which automate deployment. Easily deploy the latest functionality with a cloud-native version of Component Pack (Amazon EKS and RedHat OpenShift).

Connections enables a structured, collaborative approach for teams to get their work done. It offers a seamless work experience and the flexibility to work anywhere, anytime. People power your business. Connections v7 powers your people.

Learn more about HCL Connections

Register for Connections v7 preview

Why Video is More Essential Now than Ever in the Digital Workplace

8. Oktober 2020 Posted by Dan Allen

As more and more teams are working remotely in digital workplaces, making news and content immediately accessible is more important than ever to both companies and their employees. The way we consume and communicate information has changed dramatically and the value of video has become even more apparent as a vehicle for dissemination. In fact, studies show that  67% of people understand information better when it’s communicated visually, and younger workers are twice as likely to prefer visual communications than their counterparts. 

Not only do employees prefer video for content delivery, visual content can be more easily absorbed and understood. So, when you need to convey important messages and information, video is not only preferred, it is more efficient. It should be no surprise that video has completely transformed our content consumption habits both at work and at home.  

Rise of the remote worker 

Even before the COVID-19 pandemic, the number of remote workers increased 159% over the past decade, due in part to the ongoing digital workplace transition. The pandemic has accelerated this trend and poses significant communication challenges for companies. With a highly dispersed workforce on-demand video communication delivers an incredible advantage.  

Keeping employees engaged and productive with minimal face-to-face interaction has become more challenging. “ As many as a third (36%) of employees say their motivation levels have been affected by poor company-wide communications.” Long corporate emails turn off many employees and go unread. Video provides multi-sensory engagement and also more closely replicates being in the same room with your colleague. Videos can help close the communications gap for your remote workforce. 

Get and keep your employee’s attention 

Only 40% of employees report that they are well informed about their company’s goals, strategies, and tactics,” according to the Harvard Business review. How can we expect employees to be motivated and productive if they don’t know what’s going on? How much information is actually being consumed and understood? Forrester Research study indicates that employees are 75% more likely to watch a video than read text. Video is preferred because it provides a more human, personal touch. 

Building or shifting the company culture is another major challenge, especially when transitioning to a digital workplace. The employee intranet is a crucial component and when it comes to promoting your company culture, on-demand video should be an integral part of your strategy.  Whether delivering employee on-boarding and training, organizational announcements, tutorials, product announcements and recording live-streaming events, video ensures a consistent experience — both in terms of delivery and information. It also affords the opportunity to capture insights regarding your audience. Viewership and engagement metrics can also help guide the process and direct the company to the type of content and information employees pay attention to and value most.  

Aintranet experience that employees love 

Originally an intranet portal was simply an internal homepage to share news and information, principally a corporate bulletin board. Now it’s considered an essential element of a modern digital workplace to promote genuine dialog, facilitate employee self-service, deliver eLearning, and act as a gateway to business applications. Additionally, in-video quizzes and polls can help capture employees’ attention. 

If you need to learn how to do something quickly, where do you turn? YouTube of course. Because YouTube has an unbelievable library of how-to videos to easily guide you through any problem. Employee intranet portals should adopt the same approach – utilizing video-based guides to portal services and applications. This approach will shorten the learning curve for new hires and also promote a self-service culture. 

Empowering employees and saving money 

Saving time and money is also part of the equation. eLearning videos, rather than classroom training, can help reduce trainer costs, travel dollars and travel time while also providing employees scheduling flexibility.  

Employee self-service (ESS) portals can help reduce administrative overhead, while at the same time, keeping personal information more up to date. From speeding up on-boarding of new hires, requesting time off or rolling out new employee benefits, ESS can be an effective tool to increase employee empowerment and satisfaction. Incorporating on-demand videos to explain benefit packages or provide a how-to reference guide are crucial to successful self-service portals. There is also value in enabling employees to create, upload, and edit videos to enhance employee engagement and create a stronger sense of ownership. 

Meeting the digital workplace challenge 

Your digital workplace plans should align with your business goals and provide your employees with an environment and work tools focused on productivity and collaboration. Creating a high-performing workforce should be at the core of your strategy. To support a high-performing workforce you need an employee intranet portal to streamline communication, deliver business applications and drive cultural change.  

Since nothing communicates quite like video, build a video library, accessible from your intranet portal, to help support and speed up your digital transformation. Use your internal experts to share their insight or give your executive team a forum for sharing company announcements, goals and successes. Video has gone from nice-to-have to absolutely essential for supporting your digital transformation.  

Learn more about on-demand video by joining our webinar with Kaltura on October 27th titled: “On-Demand Video and How It Can Be the Key to Improving Digital Experiences” 


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